Tuesday, August 5, 2014

Virtual Secretary Job Description

Virtual secretary is a professional who works for a company or office or any client living his or her home setups, he works independently on contract basis, most of the virtual secretary works on remote distance. When in an office, the authority needs the executive support to do smooth functioning in the work of the office, it hires the virtual secretary, and virtual secretary is also known as virtual assistants.  A company normally hires a virtual secretary for cutting off the cost of a office manager, by doing multitask a virtual secretary or assistant keeps the office smooth going. In his work, he arranges the video conference, attending phone calls, setting database, doing the works on internet basis.

The Qualifications Needed to Be Virtual Secretary

A person who has completed high school graduation and has basic office skills can wish to become a virtual secretary, must have a lot of experience in secretarial or executive experience,  the other qualifications he should have, the bookkeeping experience, he needs to have administrative background,  at the same time he should have legal assistant experience, he must need to possess excellent customer service skills, before working as a virtual secretary he heeds to have professional and organizational abilities, he must be expert in office management, as he is attached with the official job, so he is required to do good proof reading, writing and editing.

The Salary of Virtual Assistant in the USA

As per statistics, the average pay for a virtual assistant is $15.21 per hour, if an assistant can acquire the skill with MS Office, he definitely can higher pay. According to the BLS, average annual salary of an executive and administrative assistant got in May, 2010, $45,860. The average annual salary of a secretary or administrative assistant in the same year was $32,000. Legal secretaries would get an average $43,270 per year as per the report of the same year when medical secretary earned an average payment $31,820 in the year. In the USA, Atlanta GA, the salary of a virtual secretary is $45,000 as on Jul 15, 2014.

The Skills of a Virtual Secretary

An efficient virtual secretary must have some skills which he must excel during his duty hours. He must have knowledge of handling office equipment, using of internet will be his activity of finger tips, he must be good communicative with his clients, he must be expert in maintaining database, he should be able to make travel arrangements, he needs to have the capacity of coordination conference calls, he needs to be quick in answering phone calls, good performance in different types of desktop is his another skill, he needs to do good drafting of official or business letters, a virtual secretary must be able in proof reading and editing, book keeping is another important field which he should know well. If required he needs to make, office information and brochures, with making proper designing.

The Different Fields of Works of a Virtual Secretary

A virtual secretary can be found in various fields, like legal field, medical field, administrative field, in the fields of corporate sectors and business fields.

How a Virtual Secretary Works

A virtual secretary works from a distant location, for example, if a client fixes upon a virtual secretary or assistant for making the deal of the business with any other person. Living in Germany or Brazil, the virtual secretary acts as per instruction or order of the clients with the other person or the company through video conferencing or phone calls at odd hours, at the same time he may be required to draft a letter for the purpose of business on behalf of the client.

Conclusion

In the fastest growing world, the virtual secretary is going to take a lead role, they have made their great efforts in doing business and official works.

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